Event Planner invoice template

Event planning invoices for coordination, vendors, design, and day-of work. — create a professional event planner invoice with common services, clear payment terms, PDF download, and a public payment link.

Common items

Planning hourly

Hour · $100.00

Day-of coordination

Day · $1,200.00

Full planning package

Project · $4,500.00

Vendor coordination

Project · $650.00

Timeline creation

Project · $250.00

Event supplies

Each · $100.00

Rush planning fee

Each · $500.00

Month-of coordination

Project · $2,200.00

Prefilled services

Start with trade-specific labor, materials, fees, packages, and emergency charges.

Professional PDF

Download a clean PDF invoice with itemized work, due date, notes, and totals.

Mobile-first flow

Tap common items and send the invoice before leaving the job site.

What to include on a event planner invoice

A useful event planner invoice shows who performed the work, who it's for, exactly what was completed, the labor and material charges, taxes or fees, payment terms, and when payment is due. BillingDone keeps those essentials visible while letting you hide optional fields until you need them.

Example wording: Provided event planning support, vendor coordination, and timeline management.

FAQ

What should a event planner invoice include?

A event planner invoice should include your business details, the customer's contact information, itemized services, materials or fees, taxes, payment terms, a due date, and a clear total due.

Can event planners send invoices from a phone?

Yes. BillingDone is designed for fast mobile invoice creation so you can create, send, and collect payment while you are still on site.

Can I save common services?

Yes. Start with the built-in Quick Add Invoice Library, then save custom services, prices, and descriptions for your own repeat work.

Event Planner invoice generator

Built for event planner pros. Tap a service, set price, send. No signup.

Trade

AI Tools

AI Quick Create

e.g. "Invoice Mike for faucet repair $225 due Friday"

Bill to

Customer name

Phone

Address

Items

Pick from the Quick Add Library or use AI Quick Create to start.

Adjustments

Tax

Discount $

Deposit $

Payment terms

Due date

Notes

Recurring schedule

Auto-generate this invoice on a schedule. Perfect for cleaners, lawn care, IT support, retainers.

Off

Payments

Record cash, check, Zelle, Venmo, or any partial payment. The public invoice shows the remaining balance automatically.

Paid so far

$0.00

Amount

Method

Paid on

Job photos

Before/after photos reduce disputes and look professional on the PDF. 0/8

No photos yet. Add before/after shots, materials, or signed paperwork.

Summary

Subtotal: $0.00
Tax: $0.00
Total due: $0.00

Quick Add Library

Event Planner

Labor

Services

Materials

Fees

Packages